Administrative Assistant, Planning
Contract – Immediate Opening
Contract End Date: December 22, 2017, with possibility of extension
$43,645/Year
The Administrative Assistant, Planning is responsible for providing administrative support functions to the Planning, Development, and Engineering team; this position will also provide front desk receptionist and general office support. The Administrative Assistant, Planning will provide initial environmental and technical information in response to inquiries from the public regarding municipal planning matters including the Planning Act; applications under Section 28 of the Conservation Authorities Act; and other applicable legislation. The position will also manage all information, mapping and records for the department. The individual we are seeking to fill this position must demonstrate exemplary customer and client service delivery.
General Duties (including, but not limited to)
* Compile, verify, record and distribute applications, permits, registrations, inquiries and other forms and documents in accordance with established procedures, schedules and templates.
* Prepare relevant background data, file searches, mapping and other documents pertinent to planning and regulation applications.
* Maintain planning records, including database entry, fee tracking, compilation, updating, filing and reports
* Receptionist and administrative support including answering telephone, client reception, incoming and outgoing mail, supplies, purchasing, meeting arrangements and preparation of correspondence and reports
* Provide liaison between Kawartha Conservation, the public, federal, provincial and municipal staff, developers, consultants, real estate agents, and special interest groups with regard to the Planning and Regulations department as required.
Qualifications
* Minimum 3 years demonstrated experience in an administrative position preferably in a planning environment
* Post secondary education in office administration or related discipline or equivalent experience
* Experience in dealing with relevant provincial planning policies and Conservation Authority regulations
* Excellent communication skills, both written and oral
* Applicants must have a strong background and related job experience with the Microsoft Office software suite, and use of database processes
* Ability to prioritize workloads
* Experience in providing superior customer service
* Possess a valid M.T.O. driver’s licence and clean driving record
If you possess these skills and share our corporate values of knowledge, innovation, integrity, teamwork, and performance excellence we encourage you to visit our website at KawarthaConservation.com for a full job description, and to review our complete list of corporate values that drive our success.
Applicants are required to electronically submit a cover letter and resume that specifically demonstrates how they meet the position qualifications above, in one MS WORD or ADOBE PDF document, no later than Friday, January 20, 2017 to:
Confidential@KawarthaConservation.com
Re: Administrative Assistant, Planning
Kawartha Conservation
277 Kenrei Road, Lindsay ON K9V 4R1
Tel: 705.328.2271 Fax: 705.328.2286
We appreciate the interest of all applicants; however, only those selected for interviews will be contacted. We will accommodate the needs of applicants in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise Human Resources to ensure your accessibility needs are accommodated throughout this process.
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